Moving Cost Calculator

Planning a move and wondering how much it’s going to cost? Use our moving cost calculator to get a quick estimate based on your move size, distance, and any additional services you may need. Whether you’re relocating locally or across the country, Poseidon Moving makes it simple to budget with confidence—no hidden fees, no guesswork. Our calculator gives you a starting point, and if you want a locked-in flat rate, our team is ready to provide a custom quote based on your inventory and specific needs. We tailor every quote to reflect real logistics, so you’re not dealing with generic ballpark numbers. From studio apartments to multi-bedroom homes, we help you plan smarter, move faster, and stay in control of your budget. Start with an estimate—and finish with peace of mind.

Estimating your moving cost starts with knowing what similar moves typically cost. This gives you a realistic baseline for budgeting and helps you recognize whether a quote is competitive. Keep in mind that these are general ranges—your final price depends on your inventory, service needs, access logistics, and the timing of your move.

Local Moves Cost

Local moves are typically billed by the hour, though fixed-fee quotes are available depending on the scope. Your cost is influenced by how many movers are required, how long the move takes, and any extra services like packing or handling bulky items. Travel time within the city, building access (stairs, elevators), and parking logistics can also play a role in your final rate. Local moves are generally completed same-day, with minimal travel-related variability.

Average Costs:

● Studio/1BR: $500–$1,000
● 2–3 Bedroom: $1,200–$2,000
● 4–5 Bedroom: $2,000–$3,500

Hourly Range:
$140–$180 per hour for 2 movers, with a typical minimum of 2–3 hours.

Long-Distance Moves Cost

Long-distance relocations are more complex and often span hundreds or thousands of miles. These moves are priced using fixed-fee estimates that factor in the volume or weight of your inventory, the distance between origin and destination, and any special service requirements (such as storage, specialty items, or expedited delivery). Timing, fuel costs, and route efficiency also contribute to the total cost. Since these interstate moves involve extended transit and multiple checkpoints, having a clear, fixed quote ensures peace of mind.

Average Costs (1,000 miles):

● Studio/1BR: $1,500–$2,500
● 2–3 Bedroom: $3,000–$5,500
● 4–5 Bedroom: $5,500–$8,500+

Final costs may vary depending on the distance, your exact inventory, and any additional services selected—such as packing, insurance coverage, or storage in transit.

Understanding how moving costs are calculated helps you avoid surprises and plan with clarity. Pricing is generally based on key factors like the size of your move, the distance between locations, the moving services you request, and any unique access challenges.

Hourly Pricing

Hourly pricing is most commonly used for local moves, though it can apply to any job where time is the primary factor. Your hourly rate is based on several key details: the inventory or household goods you’re moving, the distance between your origin and destination (which determines travel time), and any additional services such as packing, unpacking, or temporary storage. This model offers flexibility for smaller or straightforward moves, and is ideal when the scope of work is clear.

Your final cost is calculated using this formula: Labor Time + Travel Time + Additional Services = Total Move Cost. At Poseidon Moving, we always provide a transparent hourly estimate upfront, so you know what to expect—no surprises, just straightforward pricing for quality service.

Fixed-Fee Pricing

Fixed-fee pricing (also known as flat-rate) is ideal for long-distance moves or complex relocations where time-based billing isn’t practical. Instead of charging by the hour, this model delivers a guaranteed total cost based on three main inputs: your inventory, move details (such as distance, access, and location type), and any additional services like packing or storage.

One added perk of choosing a flat rate? Early booking can save you money. By scheduling your move at least one month in advance, we can optimize logistics and pass along the cost efficiency—making your rate even more competitive. Your final cost is calculated using this structure: Flat Rate + Additional Services = Total Move Cost. It’s a smart way to plan your budget with confidence, knowing your quote won’t shift due to traffic or delays.

Not sure which pricing model fits your move? We’ll help you choose the right one based on your inventory, distance, and timeline.

Understanding what’s covered in your quote helps you compare moving companies and prevents unwelcome surprises on moving day. At Poseidon Moving, we build value into every estimate—ensuring the most important aspects of your move are included without hidden fees.

Included with every move:

● Loading and unloading labor: Our experienced movers handle all heavy lifting, safely loading your items onto the truck and unloading them at your new home—so you don’t have to lift a finger.
Furniture protection (blankets, shrink wrap, tape): We wrap all large furniture in heavy-duty blankets and use shrink wrap and tape to secure and protect against damage during transport.
● Disassembly and reassembly: Beds, tables, and other bulky furniture are disassembled at pickup and reassembled at delivery to make transport safer and more efficient.
● Transportation, tolls, fuel, mileage: All transportation-related costs are built into your quote—no surprise fuel surcharges, toll fees, or hidden mileage costs.
● Basic liability coverage: Your belongings are automatically covered by basic protection. For higher-value moves, we also offer additional insurance options.

Additional services available upon request:

● Full or partial packing: Let us handle the packing services—whether you need help with just your kitchen or your entire home. We use professional-grade materials for maximum protection.
● Short- or long-term storage: Secure, climate-controlled storage solutions are available if you need time between pickup and delivery—or if you’re downsizing temporarily.
● White-glove service for high-value items: For antiques, artwork, designer furniture, or delicate pieces, we offer extra care and specialized handling from start to finish.

Several variables can influence the final cost of your move—some controllable, others based on logistics. Understanding these factors can help you budget smarter, make strategic choices, and avoid unexpected fees.

● Moving date or time of year: Moves during peak season (May–September), holidays, or end-of-month dates are typically more expensive due to high demand. Mid-week, off-season moves often offer lower rates and more flexibility.
● Size of your move: The more items you’re moving, the more time, labor, and space are required—whether it’s in terms of boxes, furniture, or overall inventory weight.
● Complexity of the move: Narrow hallways, multiple flights of stairs, lack of elevator access, or long carries from the truck to your front door can increase labor time and cost.
● Packing services: Choosing full or partial packing adds to the total price but can save you time and ensure your items are safely secured using professional materials.
● Moving permits: Some cities or buildings require moving and parking permits, especially for large trucks or specific time windows. These fees may be passed onto the customer.
● Storage: If your belongings need to be stored before or after delivery, short- or long-term storage costs can be added to your quote. Pricing depends on volume and duration.
● Valuation and insurance coverage: Basic liability protection is included, but choosing full-value coverage or third-party insurance increases your total cost—though it offers greater peace of mind.
● Details of your move: The exact origin and destination addresses affect pricing. Urban moves with limited access or rural deliveries requiring extra mileage or rerouting may come at a premium.
● Extra stops: If you need to pick up or drop off items at multiple locations (e.g., a storage unit or second home), these detours add time, coordination, and cost.
● Express delivery or dedicated truck: If you’re on a tight timeline or want exclusive use of a truck (no shared space), this upgrade comes with a higher price tag—but much faster delivery and fewer touchpoints.
● Tipping: While not required, tipping movers is a customary way to show appreciation. A general guideline is 10–20% of the move cost or $20–$50 per mover depending on the move size and service quality.

Looking to save on your move? With a few smart choices and early planning, you can significantly reduce your final bill. From packing yourself to avoiding peak moving dates, small decisions can add up to big savings—especially on long-distance or large household moves.

Moving doesn’t have to break the bank. Here are effective ways to cut your costs without sacrificing quality:

● Declutter before you pack: The fewer items you move, the lower your cost—plain and simple. Reducing your inventory helps shrink the number of boxes, the truck space needed, and the time spent loading and unloading. Go room by room and donate, sell, or recycle anything you no longer use. Not only will it lower your bill, but you’ll enjoy a cleaner, more organized start in your new home.
● Book early: The earlier you schedule your move, the better your rates and time slot options will be. Movers tend to fill up quickly during peak periods, and last-minute bookings often come at a premium. Booking at least 4–6 weeks in advance may even unlock early-bird discounts or route optimization perks. Plus, you’ll avoid the stress of scrambling for availability.
● Be flexible with timing: If you can move mid-week or during off-peak months (typically October through April), you’ll often get better pricing. Most people move on weekends or near the end of the month, which drives up demand and cost. Shifting your move date by just a few days could reduce your rate significantly. Ask your moving company if flexible delivery windows could also save you money.
● Do some packing yourself: Full-service packing is convenient but can add hundreds to your total. By packing your non-fragile items—like books, clothes, and décor—you can cut labor time and supply costs. Make sure to label boxes clearly and avoid overloading them. If you’re not sure how to pack fragile items, leave those to the pros and focus on what you can do safely.
● Disassemble furniture: Taking apart beds, tables, and shelving before your movers arrive can reduce time spent on-site, which directly lowers labor costs. Keep all hardware in labeled bags and consider photographing complex items for easier reassembly. It’s a small task with a big payoff, especially if you have several bulky pieces that take time to break down. Just be sure you’re comfortable doing it properly to avoid damage.
● Avoid peak season: Moving between May and September or at the end of the month? Expect higher prices and less availability. If your move date is flexible, shifting it to mid-month or the off-season can save you hundreds. You’ll also benefit from more personalized service when movers aren’t stretched thin across dozens of other jobs.
● Use your own supplies: Purchasing packing supplies from your mover is convenient but can add up. Instead, source free or low-cost boxes from local stores, friends, or online marketplaces. Reuse containers, towels, and blankets to protect fragile items. Just make sure the boxes are sturdy and not overfilled to avoid breakage during transport.
● Ask about discounts: Some companies offer discounts for students, seniors, military personnel, or returning customers. Others may price-match or reward referrals. Don’t hesitate to ask what promotions or deals are available—you might qualify for savings you didn’t expect. It’s always worth checking.